For example, a while ago I had an idea to share my GTD strategy, so I put it in the “Inbox”. Later on, when you have more time, assign more information to these ideas, set deadlines or move them to other folders. When you have a new idea, which you want to work on later, just enter it into “Inbox”. OmniFocus has a cool feature called “Inbox” which is actually just a pool of ideas. If you see that a task can’t be completed within the deadline, move it, open the associated email and inform that you’ll deliver on another day. For example, everyone hates paying bills, so just put them into a folder “Bills”, and sit down once per week/month to pay all of them quickly, instead of getting distracted by them every day. Alternatively, just dive into any project that you think should move forward. You can easily view tasks with approaching deadlines, which let’s you deliver on what you promised. You can create your own projects and break them down into tasks with deadlines. OmniFocus is simply an advanced to-do list. If any tasks arise during the meeting, put them into OmniFocus.Ĭhoose a calendar that syncs with your phone to always be aware of what’s going on. If you come unprepared, it’s better not to participate at all. Keep public meeting notes in GitHub and review them before related meetings. Before you plan a meeting, start by using GitHub for discussions, and only have a meeting if the issue is not resolved on GitHub. Having 5+ participants makes diving deep into specific problems difficult.
Time spent driving could be spent doing something else.ĭo your best to avoid meetings with 5+ people. While it does take time getting used to, I prefer Skype instead of face-to-face meetings with people outside of the office. Try to minimize the number of meetings whenever possible.
If it requires more time/thought, put a link to it in OmniFocus.Īpply the Inbox Zero philosophy to notifications, just as you do with emails :-) Meetings Otherwise, it will just get lost and be forgotten. And don’t forget that there’s a “unsubscribe” button! -)Īfter opening a notification, always respond immediately.
OMNIFOCUS GMAIL FREE
When not very busy, feel free to browse around and subscribe to interesting topics. Skim through the rest of the titles to get a general feeling of what’s going on. Go straight to notifications and only read the stuff you’re participating in. Check it once in a while, when your mailbox and calendar don’t need attention. Start by setting up GitHub to not send any emails. That’s a lot of information to deal with. Undo my sent email will save your ass dozens of times!Īt Vinted we use GitHub for project hosting, bug tracking and most of our internal discussions.
OMNIFOCUS GMAIL ARCHIVE
A task that takes time? Respond immediately with the date of when you’ll get back in touch regarding the task.You can’t control it and the whole thing could be forgotten. One problem though: this person may ignore your request. A task that someone else is better suited for? Immediately forward the email to that person and ask for assistance.This allows me to keep up with all agreed and proposed meetings and never turn people down :-) Mark proposed, but not agreed upon time slots with a question mark. Or, propose a new time, but then mark it in my calendar until I receive a response, so that new meetings aren’t scheduled at the same time. Proposal for a meeting? Immediately check my calendar and allocate time for the meeting.An email requiring me to work for up to 15 minutes? Do the task immediately, reply and archive it.Commercial email? Unsubscribe and delete.The number of emails in your inbox is the number of tasks that have to be done. EmailĪpply the Inbox Zero philosophy to email. Efficient management of incoming information leads to having more time for other important matters. Taking control of them is half the battle. I will start by listing rules for dealing with my three main channels of information: It works quite well for someone who has to communicate a lot, but others might find it interesting as well. In this post I want to share with you my way of getting things done. This post was originally written by Justas Janauskas, CEO of Vinted, edited for publishing by me and Marek Ivanovskis
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